New Senators&#039; Orientation, November 13, 1990

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Extent (Dublin Core)

19 pages

File Name (Dublin Core)

lead_399_039_all

Title (Dublin Core)

New Senators' Orientation, November 13, 1990

Date (Dublin Core)

1990-11-13

Date Created (Dublin Core)

1990-11-13

Congress (Dublin Core)

101st (1989-1991)

Policy Area (Curation)

Congress

Creator (Dublin Core)

Dole, Robert J., 1923-2021

Cochran, Thad

Giugni, Henry K. (Henry Kuualoha), 1925-2005

Stewart, Walter Joseph

Record Type (Dublin Core)

schedules (time plans)

Rights (Dublin Core)

http://rightsstatements.org/vocab/CNE/1.0/

Language (Dublin Core)

eng

Collection Finding Aid (Dublin Core)

https://dolearchivecollections.ku.edu/index.php?p=collections/findingaid&id=26&q=

Physical Location (Dublin Core)

Collection 007, Box 399, Folder 39

Institution (Dublin Core)

Robert J. Dole Institute of Politics, University of Kansas, Lawrence, KS

Archival Collection (Dublin Core)

Robert J. Dole Republican Leadership Collection, 1985-1996

Full Text (Extract Text)

(page 1)

United States Senate
WASHINGTON, DC 20510

ORIENTATION FOR NEW SENATORS 1990
S-207, the Capitol Building

Tuesday, November 13

8:30 - 9:00 a.m.
Registration - Coffee and Danish

9:00 - 9:15 a.m.
Press Photo Opportunity

(highlighted) 9:15 - 10:30 a.m. (end highlighted)
Opening/Introduction of Senate Leadership
by George Mitchell, Majority Leader
Robert C. Byrd, President Pro Tempore
(highlighted) Bob Dole, Republican Leader (end highlighted)
Alan Cranston, Majority Whip
Alan Simpson, Assistant Republican Leader
Alan Dixon, Chief Deputy Majority Whip
Wendell Ford, Chairman, Rules Committee

Introduction of Senate Officials
by Walter J. Stewart, Secretary of the Senate
Henry K. Giugni, Sergeant at Arms
Reverend Dr. Richard Halverson, Chaplain
George M. White, Architect of Capitol
Robert Krasner, M.D., Capitol Physician

11:00 a.m. - 1:30 p.m.
Spouses Program
Old Senate Chamber

Democratic Members
10:30 a.m. - 12:30 p.m.
Democratic Party Caucuses, S-211, the Capitol
12:30 - 1:30 p.m.
Lunch in Senators' Dining Room (optional)
2:00 - 3:00 p.m.
Tour of Senate Chamber and Cloakroom
C. Abbott Saffold, Secretary for Majority
Richard Baker, Senate Historian
James Ketchum, Senate Curator

Republican Members
10:30 - 11:30 a.m.
Tour of Senate Chamber and Cloakroom
Howard Greene, Secretary for Minority
Richard Baker, Senate Historian
James Ketchum, Senate Curator

12:00 - 1:00 p.m.
Lunch in Senators' Dining Room (optional)
2:00 - 3:00 p.m.
Republican Party Caucus, S-211, the Capitol

(page 2)

3:00 - 4:45 p.m.
Legislative Procedure in the Senate
Alan Frumin, Parliamentarian
Stanley Bach, Senior Specialist, CRS

7:00 p.m.
Dinners hosted by respective Leaders

Wednesday, November 14

8:30 - 9:00 a.m.
Coffee and Danish

9:00 - 10:30 a.m.
The First 90 Days/Panel of First Term Senators
Senator Richard Bryan (D-NV)
Senator Conrad Burns (R-MT)
Senator James Jeffords (R-VT)
Senator Joseph Lieberman (D-CT)

10:30 - 11:00 a.m.
Financial Services, Disbursing Office
Stuart F. Balderson, Financial Clerk
Matthew Holt, Supervisor, Benefits

11:00 - 12 noon
Ethics and Reporting Requirements - Panel
Wilson Abney, Chief Counsel, Select Committee on Ethics
Pamela Gavin, Superintendent, Office of Public Records, Office of the Secretary
John Sousa, Chief Counsel, Committee on Rules and Administration

End of Orientation Program

Staff Only
216 Hart Senate Office Building

Tuesday, November 13
10:30 - 1:30 p.m.
Managing a Senate Office/Panel Discussion:
Administrative Assistants and Office Managers
Lunch
Roundtable Staff Briefing

(page 3)

1

Remarks by Senator Bob Dole
New Senators' Orientation
November 28, 1988

SENATOR DOLE I know this is an exciting time for nearly everybody here. And I say to those who I went out and campaigned against who are here, it shows I'm not very effective. So you can't be mad at me. In any event, Senator Byrd and I are friends. We don't often agree. Don't even agree on the line-item veto, come to think of it. But I read recently the statement of Senator Mansfield. We are in the Mansfield Room. I have great respect and admiration for Senator Mansfield. I read his statement when he resigned as our ambassador to Japan. The thing that I think stuck with me as he talked about the Senate was that he made the point that in the Senate we're all equals. We're not Democrats and Republicans. We're senators. And all you have around this place is your word. You don't give it very lightly. But once you give it, you keep it; or you're never going to have much success in this place.
So I'm pleased to be here as the Republican Leader to welcome this class of ten. I'm still trying to figure out, if you've got five and we've got five, how did we lose a seat? And I'm going to go back and work on that in my office. It will come to me some time. You figure it out.
In any event, it is going to be a very exciting time. We have a new president. I'm going to have lunch with the president-elect today, and I would guess nearly every one in this room -- and I think probably every one in this room -- wants him to succeed. The election is past, and Senator Byrd stated so well, there is a lot of work to be done. I've been listening about the quality of life, and I'm all for it. Hopefully we can do it all in one day a week. But I doubt it.
I've been both the majority and the minority leader. I like the first one better. But you'll find the two leaders, whoever the Democratic Leader is, just as Bob Byrd and I, if the leaders can't work together, this place falls apart. So there are no surprises. No fun and

(page 4)

games. We have our bipartisan differences, and we do our best to prevail. That is the way the system works. And it's not all based on numbers. It may be based on philosophy or geography or some other thing altogether. Maybe those of us who represent farm states have a little different view than others when it comes to agriculture -- whether we're Democrats or Republicans.
I look forward to working with what, I think, is going to be an outstanding group of senators. I've only been around here twenty years. Senator Byrd has been around thirty. But when I first came to the Senate in '68, we were given seat assignments; and that's about it. We were told if not directly, indirectly, not to make much noise. And when they needed us, they'd call us up.
But the Senate has changed -- changed a great deal. And I know on our side the five new republicans, three have House experience and one is a former senator. They know all about this place in any event. But there is no limits on what a senator can do his first day, or his second day, or his third year, or his thirtieth year except what you impose upon yourself and some self-restraint I would recommend from time to time.
So welcome to what I think is a great institution. I found myself in the closing weeks of the session -- I think I referred to it as "this place." Senator Byrd corrected me and said, This is a great institution. This is not "some place." This is the United States Senate! And he reminded me what an important place it is.
And I would say to those who haven't had the opportunity to listen to Senator Byrd, when he talks about the history of this institution, he knows more about it than any living person. He spends more time -- because he loves this institution and he is not going to forget all that when he takes over the Appropriations Committee. There is going to be a publication available soon on the history of the Senate by Robert Byrd. I would suggest, if I were coming into this institution as a new member, it would be on my "must" list. You will find it to be

(page 5)

concise and -- above all -- informative. And he's done the work on it. He understands this Senate. I've learned a lot from Senator Byrd. I've learned a lot from Senator Stennis.
I'll say in his presence, when I first came to the Senate, my predecessor was Senator Frank Carlson, a Republican, told me privately, he said, Just keep your eye on Senator Stennis and sorta do what he does, and you'll be a pretty good senator. And I did that. I don't know what happened, but I did keep my eye on Senator Stennis who is probably the most revered member of the 100th Congress and the 100th Senate.
Well, thank you very much; and welcome aboard. My office is in S-230, and both leaders' offices are open to republicans and democrats. We welcome everyone. If you have a problem, or if you have an idea, or if you can give us some help -- we don't need too many problems; we've got enough of those. But if you can give us some help, we can all work together and make this a better institution and -- above all -- a better country.

(page 6)

. We are glad to add to the ranks of the Smiths and Browns in the Senate. Over the past two centuries there have been 23 Smiths and 12 Browns.

. This is the smallest freshman class in the history of the Senate. At the other extreme, the classes of 1978 and 1980 had a combined total of 38 new members, of whom 27 were Republicans.

· Three-quarters of you are House members. This may suggest a new trend, for traditionally about 38 percent of senators have come from the House. (Claude Pepper, who left the Senate in 1950, is the most recent person to move from the Senate to the House.)

· If the experience of current senators is any guide, you can expect to serve an average of 11.43 years. (The average service for recent former senators has been about 15 years.)

· Each of you is young enough to serve thirty years here. If you do, you will be among a select company of 36 persons out of 1,793. That special fraternity includes Senators Thurmond, who at 35 years and counting is out to break Carl Hayden's all-time service record of 41 years and 10 months; Senator Byrd with 32 years; and Senators Burdick and Pell (whose thirtieth year begins on January 3).

(page 7)

(handwritten) Tues, Nov 13 (end handwritten)

THAD COCHRAN
SECRETARY

United States Senate
REPUBLICAN CONFERENCE
WASHINGTON, DC 20510-7062

MEMORANDUM

To: All Republican Senators

From: Thad Cochran, Republican Conference Secretary

Date: October 17, 1990

The Republican Leader has asked me to inform you that an organizational meeting of the Republican Conference has been scheduled for 2 p.m. Tuesday, November 13th, in the United States Capitol. The room will be announced at a later date.

10-17 has been noted on Senator's schedule -y1h

(page 8)

United States Senate
WASHINGTON, DC 20510

October 29, 1990

The Honorable Bob Dole
Republican Leader
United States Senate
Washington, D.C. 20510

Dear Senator Dole:

This letter will confirm your participation in the Orientation Program for new Senators on Tuesday, November 13, 1990 from 9:15 a.m. until 10:30 a.m. in S-207, the Capitol. Please be prepared to make very brief remarks.

Attached is the agenda.

If you have any questions, please contact Christina Ritch, 224- 8975, or Kathleen Ramsey, 224-2899, of our offices. They will be happy to assist you.

Sincerely,

(Henry K. Giugni signature)
Henry K. Giugni
Sergeant at Arms

(Walter J. Stewart signature)
Walter J. Stewart
Secretary of the Senate

(page 9)

United States Senate
WASHINGTON, DC 20510

ORIENTATION FOR NEW SENATORS 1990
S-207, the Capitol Building

Tuesday, November 13

8:30 - 9:00 a.m.
Registration - Coffee and Danish

9:00 - 9:15 a.m.
Press Photo Opportunity

9:15 - 10:30 a.m.
Opening/Introduction of Senate Leadership
by George Mitchell, Majority Leader
Robert C. Byrd, President Pro Tempore
Bob Dole, Republican Leader
Alan Cranston, Majority Whip
Alan Simpson, Assistant Republican Leader
Alan Dixon, Chief Deputy Majority Whip
Wendell Ford, Chairman, Rules Committee

Introduction of Senate Officials
by Walter J. Stewart, Secretary of the Senate
Henry K. Giugni, Sergeant at Arms
Reverend Dr. Richard Halverson, Chaplain
George M. White, Architect of Capitol
Robert Krasner, M.D., Capitol Physician

11:00 a.m. - 1:30 p.m.
Spouses Program
Old Senate Chamber

Democratic Members
10:30 a.m. - 12:30 p.m.
Democratic Party Caucuses, S-211, the Capitol
12:30 - 1:30 p.m.
Lunch in Senators' Dining Room (optional)
2:00 - 3:00 p.m.
Tour of Senate Chamber and Cloakroom
C. Abbott Saffold, Secretary for Majority
Richard Baker, Senate Historian
James Ketchum, Senate Curator

Republican Members
10:30 - 11:30 a.m.
Tour of Senate Chamber and Cloakroom
Howard Greene, Secretary for Minority
Richard Baker, Senate Historian
James Ketchum, Senate Curator

12:00 - 1:00 p.m.
Lunch in Senators' Dining Room (optional)
2:00 - 3:00 p.m.
Republican Party Caucus, S-211, the Capitol

(page 10)

3:00 - 4:45 p.m.
Legislative Procedure in the Senate
Alan Frumin, Parliamentarian
Stanley Bach, Senior Specialist, CRS

7:00 p.m.
Dinners hosted by respective Leaders

Wednesday, November 14

8:30 - 9:00 a.m.
Coffee and Danish

9:00 - 10:30 a.m.
The First 90 Days/Panel of First Term Senators
Senator Richard Bryan (D-NV)
Senator Conrad Burns (R-MT)
Senator James Jeffords (R-VT)
Senator Joseph Lieberman (D-CT)

10:30 - 11:00 a.m.
Financial Services, Disbursing Office
Stuart F. Balderson, Financial Clerk
Matthew Holt, Supervisor, Benefits

11:00 - 12 noon
Ethics and Reporting Requirements - Panel
Wilson Abney, Chief Counsel, Select Committee on Ethics
Pamela Gavin, Superintendent, Office of Public Records, Office of the Secretary
John Sousa, Chief Counsel, Committee on Rules and Administration

End of Orientation Program

Staff Only
216 Hart Senate Office Building

Tuesday, November 13
10:30 - 1:30 p.m.
Managing a Senate Office/Panel Discussion:
Administrative Assistants and Office Managers
Lunch
Roundtable Staff Briefing

(page 11)

(handwritten) Tues, Nov 13 (end handwritten)

THAD COCHRAN
SECRETARY

United States Senate
REPUBLICAN CONFERENCE
WASHINGTON, DC 20510-7062

MEMORANDUM

(handwritten on sticky note) Adaybook (end handwritten)

To: All Republican Senators

From: Thad Cochran, Republican Conference Secretary

Date: October 17, 1990

The Republican Leader has asked me to inform you that an organizational meeting of the Republican Conference has been scheduled for 2 p.m. Tuesday, November 13th, in the United States Capitol. The room will be announced at a later date.

10-17 has been noted on Senator's schedule -y1h

(page 12)

United States Senate
WASHINGTON, DC 20510

October 18, 1990

TO:
The Honorable George Mitchell
The Honorable Robert Dole

FR:
Walter J. Stewart, Secretary of the Senate (unintelligible handwriting)
Henry K. Giugno, Sergeant at Arms (handwritten) HKG (end handwritten)

RE: Orientation Seminar for New Senators

As you know, the purpose of the Orientation Seminar for Senators-elect is to assist new Members in preparing and planning for the organization and staffing of their new offices, familiarize them with Senate rules and procedures and introduce them to the Senate leadership and their colleagues.

In order to meet these objectives, a staff Working Group consisting of representatives from the Office of the Secretary of the Senate and Sergeant at Arms have recommended following format for this year's program.

OVERVIEW

The needs and interests of both the Members-elect, spouses, and their staffs will be addressed via the Orientation Seminar. The previous practice of allowing the attendance of the spouse and two staff members per Member is again this year recommended.

As in the past, a series of more detailed briefings for staff on more routine office matters and resource management issues will be held in December through April to give Members sufficient time to identify staff positions, make assignments and begin preliminary office structuring.

DATE

Dates are November 13 and 14, 1990 to occur in conjunction with the party caucuses.

(page 13)

LOCATION

Major sessions will take place in the Capitol, Room S-207. Related events will occur in the Chamber and SH 216.

AGENDA

The agenda (Attachment #1) emphasizes four major areas of particular interest to new Members:

· Legislative Procedure in the Senate
· Ethics and Reporting Requirements
· Senate Financial Services
· Tour of Senate Chamber and Cloakrooms

In addition, ample opportunity will be provided for the Senators- elect to meet with Senate leaders and colleagues. A panel of first-term Senators is also included in the program, to discuss priorities in the first 90 days in office, this was a very popular segment in 1988.

SPOUSE PROGRAMS

As in previous years, a separate program for spouses will be provided. The agenda incorporates and integrates sections of the Member program but provides additional information on family security, special courtesies and swearing-in logistics.

STAFF BRIEFINGS

Beginning in January, briefings on specific subjects will be held for the staff of the New Senators. These will provide detailed information as well as training in such areas as information systems, printing/mailing functions, document room and library resources, etc. A list is provided in Attachment #2.

NOTIFICATION

Initial communication: An invitation to attend the seminar will be sent by Federal Express to each Senator-elect the day after the election. The packet includes a congratulatory message from Senate leaders, general information and appointment papers for two staff. A complete inventory of contents is enclosed in Attachment #3.

Information and referral: Staff in the Office of the Secretary of the Senate, Sergeant at Arms and Rules Committee will be assigned to provide information and referral assistance to new Members.

(page 14)

TEMPORARY OFFICE SPACE

A large room in the Hart Building (SH-708) will be subdivided into individual offices, equipped with telephones, typewriter, computers, and a messenger service, for use by the Members-elect beginning November 7, 1990. After the Swearing-in, the Rules Committee will assign "swing suites" to new Senators, pending permanent office moves. This is the same procedure which was used in 1988 and the transitions went very smoothly.

APPROVAL

Your approval of the above listed plan for this event is requested. Of course, updates and any revisions will be forwarded for your review as additional plans become finalized.

(signature)
Approved, George J. Mitchell

(signature)
Approved, Robert C. Dole

(blank)
Disapproved, George J. Mitchell

(blank)
Disapproved, Robert C. Dole

(page 15)

ATTACHMENT #1

PROPOSED AGENDA

ORIENTATION FOR NEW SENATORS 1990
S-207, the Capitol Building

Tuesday, November 13

8:30 - 9:00 a.m.
Registration - Coffee and Danish

9:00 - 9:15 a.m.
Press Photo Opportunity

(highlighted) 9:15 - 10:30 a.m. (end highlighted)
Opening/Introduction of Senate Leadership
by George Mitchell, Majority Leader
Robert C. Byrd, President Pro Tempore
(highlighted) Bob Dole, Republican Leader (end highlighted) Wendell Ford, Chairman, Rules Committee

Introduction of Senate Officials
by Walter J. Stewart, Secretary of the Senate
Henry K. Giugni, Sergeant at Arms Reverend
Dr. Richard Halverson, Chaplain
George M. White, Architect of Capitol
Robert Krasner, M.D., Capitol Physician

10:30 - 12:30 p.m.
Party Caucuses

(Spouses Program -- 10:30 a.m. - 1:30 p.m. Old Senate Chamber)

12:30 - 1:30 p.m.
Luncheon in Senators' Dining Room

1:30 - 3:15 p.m.
Legislative Procedure in the Senate
Parliamentarian - Alan Frumin
Congressional Research Service - Stanley Bach

3:15 p.m.
Tour of the Senate Chamber and Cloakrooms
C. Abbott Saffold, Secretary for Majority
Howard Greene, Secretary for Minority
Richard Baker, Senate Historian
James Ketchum, Senate Curator

7:00 p.m.
Dinners hosted by respective Leaders

(page 16)

Wednesday, November 14

8:30 - 9:00 a.m.
Coffee and Danish

9:00 - 10:30 a.m.
The First 90 Days/Panel of First Term Senators
Senator Conrad Burns (R-MT)
Senator James Jeffords (R-VT)
Senator Joseph Lieberman (D-CT)
Senator Barbara Mikulski (D-MD)

10:30 - 11:00 a.m.
Financial Services, Disbursing Office
Stuart F. Balderson, Financial Clerk
Matthew Holt, Supervisor, Benefits

11:00 - 12 noon
Ethics and Reporting Requirements - Panel
Wilson Abney, Chief Counsel, Select Committee on Ethics
Pamela Gavin, Superintendent, Office of Public Records, Office of the Secretary
John Sousa, Chief Counsel, Committee on Rules and Administration

End of Orientation Program

Staff Only
216 Hart Senate Office Building

Tuesday, November 13

10:30 - 12:30 p.m.
Managing a Senate Office/Panel Discussion:
Administrative Assistants and Office Managers

Wednesday, November 14

1:30 - 4:00 p.m.
Managing a Senate Office/Roundtable Staff Briefing

(page 17)

ATTACHMENT #2

ORIENTATION FOR NEW SENATORS
1990-1991 STAFF SEMINARS

Checks and Balances
Disbursing Office

Computer Services
Computer Center

Constituent Services
Capitol Guide Service
Gallery Passes/White House Tickets
Special Services
Placement Office
Photo Studio

Ethics, Legal Assistance
Select Committee on Ethics
Senate Legal Counsel

Legislative Procedure
Parliamentarian
Congressional Research Service

Library and Research Service
Senate Library
Library of Congress/CRS
Document Room
Legislative Counsel

Mail (Incoming-Outgoing)
Post Office
Service Department

Outfitters
Office of the Superintendent
Service Department (equipment)
Telecommunications
Parking Office
Placement Office

Press Resources
Recording Studio
Galleries
Photo Studio
Service Department

(page 18)

ATTACHMENT #3

ORIENTATION FOR NEW SENATORS
ELECTION NIGHT PACKET

Contents:
· Invitation and Welcome letter signed by both Majority and Minority Leaders
· Program and Agenda Information signed by Secretary of the Senate and Sergeant at Arms
· Seminar RSVP Card
· Financial information letter from Stuart Balderson, accompanied by forms for appointing two staff to payroll; Section on Ethics from Congressional Handbook
· Letter from Rules Committee on temporary office assignment
· Form for forwarding mail
· Temporary parking permit for Orientation period with instructions
· Capitol Hill hotel guide
· Senate locator/map
· Spouse invitation/packet
· Republican/Democratic Dinner Invitation
· Orientation Handbook
· "Getting Started" - a guide for new Senate Staff

(page 19)

United States Senate
WASHINGTON, DC 20510

October 29, 1990

(handwritten) Joyce (end handwritten)

The Honorable Bob Dole
Republican Leader
United States Senate
Washington, D.C. 20510

Dear Senator Dole:

This letter will confirm your participation in the Orientation Program for new Senators on Tuesday, November 13, 1990 from 9:15 a.m. until 10:30 a.m. in S-207, the Capitol. Please be prepared to make very brief remarks.

Attached is the agenda.

If you have any questions, please contact Christina Ritch, 224- 8975, or Kathleen Ramsey, 224-2899, of our offices. They will be happy to assist you.

Sincerely,

(signature)
Henry K. Giuni
Sergeant at Arms

(signature)
Walter J. Stewart
Secretary of the Senate

Enclosure

New Senators' Orientation, November 13, 1990

Item